|
Terms
and conditions
GENERAL INFORMATION
AND TERMS & CONDITIONS
Please read the following General Information and Terms
& Conditions carefully.
This program entitles you and a companion to receive two
complimentary round-trip airline tickets per Activation
Key Code to the destination of your choice for a minimum
number of nights' stay at any of the participating
hotels or resort condominiums shown on this website. The
airline tickets issued are:
- For special fare coach
class seating on the plane
- Valid only when used
in conjunction with the accommodations supplied by
our program.
Each hotel or resort
condominium require a minimum 7 nights stay and Saturday
arrival from the Departure City . You may choose to stay
less than the minimum number of nights for a surcharge.
Discounts are available for longer stays. Ask the travel
consultant for details.
Each Activation Key Code is valid for two airline
tickets for one trip, which must be booked by the
expiration date, and travel within 1 year of activating
your vacation. You may call your travel consultant for
an extended expiration date., for a nominal fee. The
expiration date is 12 months from issuance. The
Activation Key Code becomes invalid after the expiration
date, or if your credit card company (or bank) does not
honor the charge (or check) used to make your final
payment.
RESERVATIONS and ACCOMMODATIONS:
You must book your trip at least 60 days in advance of
the intended departure date. All accommodation rates are
those regular rates published by the hotel or resort
condominium and applicable at the time of booking. The
hotel or resort condominium you choose, the travel dates
and the city from which you depart will determine your
required minimum number of nights' stay. Each additional
room booked entitles you to receive two additional
complimentary round-trip airline tickets for a minimum
number of nights' stay at the regular published rates.
An adult over the age of 21 must occupy each additional
room. There are no blackout dates; however, this program
is based on availability. As such, major holiday weeks
and other heavily traveled periods may not be available.
RESORT CONDOMINIUMS:
Some resort condominium associations have imposed an
arrival date restriction to Friday, Saturday or Sunday.
Stays of seven days of less must fall within the
condominium association's definition of a week. A
five-day stay at Saturday to Saturday condominium may
run from Saturday to Thursday or Monday to Saturday,
etc. Keep in mind that some airlines require a Saturday
night stay. Stays of more than seven nights may include
one or more nights in each of the two defined weeks.
Resort condominium facilities vary by destination; some
may be high-rise, low-rise, or town homes, etc. Your
travel consultant will provide you with details about
the property and facilities that are available. Your
travel consultant will inform you of the charges and
conditions associated with additional occupancy
including children. Most resort condominiums allow
children to share a room with an adult at no extra
charge if the existing bedding is used.
SPECIAL TRAVEL REQUIREMENTS:
At the time of booking, inform your travel consultant of
any special travel requirements such as handicap access,
special meal requirements, etc.
OTHER DEPARTURE CITIES:
Canadian departure cities may incur a surcharge. Puerto
Rico, Alaska and Hawaii departure cities will require a
7-night minimum stay at $299 per night to any of the
locations, except where the rate shown is higher.
TRAVEL DOCUMENTS:
Travel documents including airline tickets and room
vouchers, will be sent to you three weeks before
departure except for late booking which will be sent via
express mail carrier. Documents are issued when full
payment is received. You are responsible for these
valuable documents once you receive them. Lost or stolen
room vouchers are replaceable for a $50 fee. Lost or
stolen airline tickets are replaceable for a
nonrefundable charge of $75 per ticket, plus the actual
ticket cost.
DEPOSIT & PAYMENT:
All travel arrangements require payment in full at the
time of booking. Rates are subject to change between the
time you make the reservations and when you actually
book the trip. All quotes presented and payments due are
in U.S. dollars. Any additional taxes are due at the
time of booking. The program pays for the United States
government tax on the complimentary tickets. You are
responsible for:
- All other taxes and
fees, such as airport departure and landing fee
taxes, customs duties, taxes, and fees levied by
foreign governments, etc.
- Surcharges,
gratuities, occupancy and sales taxes and other
customary charges, which are based on room
occupancy. In some cases, these taxes and/or charges
may have to be paid by you directly to the resort
upon check-in.
OTHER SERVICES:
Your travel consultant may arrange for sightseeing
tours, car rentals or transportation to and from your
hotel or resort condominium. The room charge does not
generally include transportation between the destination
airport and hotel or resort condominium; service charges
associated with additional room occupancy; tips to local
representatives, sightseeing guides, restaurant staff,
hotel staff; meals, wines, liquors or other items of
personal nature. If the resort does assess a service
charge, this is typically due at the time the room is
paid. This service charge will be on your confirmation
invoice. Other resorts may require payment of these
charges by you at the time of your stay. Your travel
consultant will inform you of these details in advance.
CHANGES AND REVISIONS:
All changes to confirmed reservations are subject to
availability. In addition to any change charges the
hotel or resort condominium may levy, the airline
requires a $75.00 fee made to a confirmed departure
date.
CANCELLATIONS, REFUNDS AND PENALTIES:
Refunds on confirmed travel arrangements will be equal
to the amount provided by the hotel or resort
condominium in accordance with their cancellation
policy. Plus, a service fee may be levied by Fly Free
America. Airline tickets for confirmed reservations are
non-refundable and penalties apply to cancellations.
NOTE: many resort condominiums require full payment in
advance and will not provide a refund once payment is
made. Please see 'Trip Cancellation Insurance' below.
There will be no refunds made by the hotel or resort
condominium for unused nights if the trip is suddenly
cut short. If you have trip cancellation insurance, the
insurance may reimburse you for those unused nights as
well as any charges for any options that may be
purchased in conjunction with your vacation, which are
not refundable.
TRIP CANCELLATION INSURANCE:
All travelers are encouraged to purchase trip
cancellation insurance. There are many types of trip
cancellation policies available. For example, coverage
for travel delays ($500), baggage and travel documents
loss ($500), baggage delay ($100), medical assistance
($10,000), emergency assistance ($20,000), and
accidental death and dismemberment ($25,000). Some
states require the offering of trip insurance. Trip
cancellation insurance is available to you for each
trip. You are not required to accept this insurance, and
may purchase insurance from another source. Policy
details of the available coverage are included with your
travel confirmation documents.
RESPONSIBILITY:
This program, its agents, representatives, officials and
suppliers of services pursuant to, or in conjunction
with this travel program, are acting only as
representative for the vacationer in making arrangements
for land accommodations, all transportation, and related
services, and do not assume any liability whatsoever for
any injury, damage, death, loss, accident, additional
expense, omissions, or delay due to act of negligence of
or default by any hotel or resort, air or ground
carrier, restaurant, company, or person rendering any of
the services included in the travel, an act of God,
rerouting or acts on any government authority, sickness,
pilferage, labor disputes, machinery breakdown,
quarantine, government restraints, weather or other
cause beyond their reasonable and personal control. Fly
Free America reserves the right to delete any hotel or
condominium without prior notice. Fly Free America is
not responsible for errors or omissions that may occur
in the brochure.
PARTICIPATING CARRIERS:
The airlines used in the program are scheduled airlines
and selected solely by representatives. This program is
in conjunction with the services of approved Airlines
Reporting Corporation (ARC) and International Air
Transport Association (IATA) member carriers. The
airline tickets issued by the program are special fare
class tickets, coach seating, and non-refundable, which
are limited in number for each flight. You will receive
frequent flyer mileage for most flights provided if
enrolled in the appropriate airline program. Your travel
consultant may enroll you in a frequent flyer program if
you are not a current member.
All airline tickets and hotel or resort condominium
reservations are subject to availability at the time of
the request. To help you get the dates and places you
desire, it is recommended that you book your trip as far
in advance as possible. Complimentary tickets to Hawaii
are to Honolulu . If you go to another island, you are
responsible for the cost of the inter-island air.
PROOF OF CITIZENSHIP: Passport, voter registration card,
birth certificate with raised seal, or certificate of
naturalization are the acceptable documents for U.S.
citizens** when presented with a photo ID on most
Caribbean Islands, and in Mexico. Children traveling
with a single parent to and from Mexico require a letter
of permission from the other parent. When such letter is
not available, a notarized letter stating why it is not
available is required. Some foreign destinations may
require a passport and/ or visa. Your travel consultant
will provide these details when you plan your vacation.
**As of December 31, 2006 the only acceptable form of
identification for US citizens will be a passport.
THIS OFFER IS NOT VALID WHERE PROHIBITED BY LAW:
Federal, state and local laws apply. Fly free America
assumes no responsibility for any verbal or written
representation made in conjunction with this offer by
any distributors and or their agents other than those
included in this offer. This program may not be used in
conjunction with or valid with any other travel discount
program or travel promotion.
NOT FOR RESALE
|